Guided tutorial

How to do a voicemail drop.

Drop a ringless voicemail to a list of contacts — record once, automate forever. Takes about 4 minutes to set up the first time.

4 min read 5 steps Intermediate Tested on current Jtek
01
Step 1

Open Automation & create a workflow.

From the left sidebar, click Automation. Click + Create Workflow in the top right and start from a blank workflow. Give it a name like "Voicemail Drop" so you can find it later.

Jtek
Conversations
Contacts
Opportunities
Automation
Sites
Automation / Workflows
Create Workflow
Workflow name
Voicemail Drop
Blank workflow
Start by adding a trigger.
02
Step 2

Set the trigger: Contact Added.

Click Add New Workflow Trigger and pick Contact Added to Workflow. This means the drop only fires when you manually add a contact to this workflow — you stay in control of who gets it and when.

This is different from a trigger like "New Contact" which would fire on every new contact ever. Contact Added is the right one for on-demand drops.

Contact Added to Workflow
Trigger · manual
+
03
Step 3

Record your voicemail & convert to MP3.

Record your voicemail on your phone or computer — keep it under 30 seconds, sound casual, and leave your callback number clearly at the end. Your phone's Voice Memos app or QuickTime on Mac both work great.

Phones usually export voicemails as .m4a, but Jtek needs an MP3. Head to online-audio-converter.com, drop your file in, pick MP3, download.

Script that works: "Hey [pause] it's Jesse from Jtek — I was just thinking about you and wanted to check in. No need to call back, I'll text you in a sec. Talk soon!" — casual, short, no pitch. Texts sent right after get 3x the reply rate.
Recording voicemail
00:18
.m4a
voicememo.m4a
.mp3
voicemail.mp3
04
Step 4

Add a drip step & the voicemail event.

Click the + below your trigger and add an action. Use Drip mode set to 1 drop every 1 minute — this spaces out the voicemails so carriers don't flag them as a spam burst.

Inside that drip step, pick Voicemail as the event and upload the MP3 you just made. Save the workflow and toggle it to Publish so it's live.

Why drip (not blast): if you fire 500 voicemails in the same minute, carriers see it as automated spam. One per minute looks like a human making calls — and dramatically cuts carrier filtering.
Contact Added to Workflow
Trigger
Drip · 1 every 1 min
Throttles carrier load
Voicemail Event
Ringless drop
voicemail.mp3
18 sec · 287 KB
Uploaded
05
Step 5 · Last one

Trigger it from Contacts.

Back on the left sidebar, click Contacts. Check the contacts you want the drop to go to. In the bulk action bar at the top, click the actions dropdown and pick Trigger Automation.

Select your Voicemail Drop workflow from the list and confirm. Jtek starts releasing voicemails at 1 per minute — you can close the tab and they'll keep going.

Progress check: head back to the workflow and hit the Enrolled tab to see a live list of who's been dropped, who's pending, and who errored out (usually a bad number).
Jtek
Conversations
Contacts
Automation
Contacts / All contacts
182 selected
Add tag
More
Send SMS
Send Email
Trigger Automation
Add Tag
Export CSV
Queued
182 voicemails · 1 per minute · ETA ~3h

Stuck on a step? Chat with us.

Voicemail drops are finicky the first time. Our team can pop in and set it up with you live.